308 lines
13 KiB
Plaintext
308 lines
13 KiB
Plaintext
English French Notes Complete/Exclude
|
|
Ready to Generate the fund code & Required Table for
|
|
** No zero node exists for IEN
|
|
does not match FCP
|
|
** NOTE: There were
|
|
entries with errors.
|
|
Please contact IRM about these discrepancies.
|
|
See patch PRC*5*168 documentation for instructions.
|
|
ALL DONE! ALL DONE! ALL DONE!
|
|
This new adjustment amount will make the 1358 amount be negative.
|
|
Would you like to print the Description field for each 1358 Daily Record entry
|
|
Would you like to print the daily records for each authorization?
|
|
Answer 'yes' to see the all the payments for each authorization.
|
|
Would you like to print descriptions for each detailed daily record?
|
|
Answer 'yes' if you would like to see the description printed for each record.
|
|
Enter information for another report or an uparrow to return to the menu.
|
|
Contact your control point official.
|
|
Originator of Request:
|
|
Requestor:
|
|
|Date Requested:
|
|
|Obligation No.:
|
|
|Contract Number:
|
|
Name and Title Approving Off.:
|
|
|Date Signed:
|
|
FUND CERTIFICATION: The supplies and services listed on this request are
|
|
properly chargeable to the following allotments, the available balances of
|
|
which are sufficient to cover the cost thereof, and funds have been obligated.
|
|
Appropriation & Acct. Symbols:
|
|
|Obligated By:
|
|
|Date Obligated:
|
|
Purpose:
|
|
ESTIMATED MISCELLANEOUS OBLIGATION OR CHANGE IN OBLIGATION
|
|
Press return to continue:
|
|
Daily Record entries have not yet been entered for this request.
|
|
The total committed cost of this request is $
|
|
The following 1358 obligation/adjustment request is ready for processing:
|
|
TRANSACTION NUMBER:
|
|
AMOUNT: $
|
|
VA FORM 4-1358a-ADP (NOV 1987)
|
|
AUTHORIZATION & ORDER RECORD
|
|
LIQUIDATION RECORD
|
|
AUTH.
|
|
SEQ#
|
|
AUTH. AMT.
|
|
ESTIMATED OBLIGATION RECAP
|
|
REF#
|
|
CPA#
|
|
Name and Title Approving Official:
|
|
|Signature/Date Signed:
|
|
FUND CERTIFICATION:
|
|
The supplies and services listed on this request are properly chargeable
|
|
to the following allotments, the available balances of which are
|
|
sufficient to cover the cost thereof, and funds have been obligated.
|
|
Appropriation and Accounting Symbols:
|
|
REQUEST FOR 1358 OBLIGATION/ADJUSTMENT
|
|
Obligation number is required. Use '^' to exit this option.
|
|
Adjustments cannot be earlier than the original 1358's FY-QTR.
|
|
Obligation number is required.
|
|
Adjusting a closed 1358 request is not allowed.
|
|
Note that one of the previous documents has not been processed in FMS.
|
|
The adjustment to this 1358 cannot be obligated until the previous
|
|
document has been processed in FMS.
|
|
FMS Document:
|
|
Original Obligation Amount: $
|
|
Service Balance: $
|
|
File in use.... Please try again later
|
|
Enter another increase/decrease adjustment
|
|
Yes to enter an adjustment, return or '^' to quit
|
|
Do you want to enter an increase adjustment at this time
|
|
Yes to enter an increase adjustment, return or '^' to quit
|
|
No action can be taken with this authorization amount now.
|
|
Do you wish to create the adjustment to this 1358
|
|
Enter 'YES' or 'Y' or 'RETURN' to create the adjustment.
|
|
Enter 'NO' or 'N' or '^' to exit.
|
|
No further action taken on this adjustment.
|
|
Returning to creating the 1358 adjustment...
|
|
Unable to Process due to lack of Obligation Number.
|
|
One of the previous documents has not been accepted in FMS.
|
|
In order for the obligation of this adjustment to proceed, the
|
|
previous document cannot have a status of 'REJECTED', 'ERROR
|
|
IN TRANSMISSION', 'QUEUED FOR TRANSMISSION', or 'TRANSMITTED'.
|
|
No further action is being taken on this obligation.
|
|
PROCESS 1358 ADJUSTMENT
|
|
Obligation #:
|
|
Service Balance: $
|
|
Fiscal Balance: $
|
|
Amount of Adjustment: $
|
|
COST CENTER:
|
|
BOC #1:
|
|
BOC #2:
|
|
Send 1358 adjustment back to service.
|
|
1358 Obligation Adjustment
|
|
No further processing is being taken on this adjustment.
|
|
BOCs on the adjustment are not the same as on the original obligation.
|
|
Processing cannot continue - please return to the Service for correction.
|
|
No further processing is being taken on this adjustment.
|
|
Cost Center on the adjustment is not the same as on the original
|
|
obligation. Processing cannot continue - please return to the
|
|
Service for correction.
|
|
Press <RETURN> to continue processing
|
|
Code Sheet not Processed, No Further Action Taken.*
|
|
Updating Obligation balances. Please hold...
|
|
ERROR IN CREATING 424 RECORD
|
|
ADJUSTMENT OBLIGATION
|
|
----Adjustment Completed ----*
|
|
Adjustment Transaction #
|
|
Current amount obligated on 1358:
|
|
Total Authorizations:
|
|
Total Liquidations:
|
|
Authorization Balance:
|
|
Liquidation Balance:
|
|
Amount of Adjustment:
|
|
Would you like to EDIT or CREATE an Authorization:
|
|
If you want to EDIT an existing authorization type 'E'
|
|
If you want to CREATE a NEW authorization type 'C'
|
|
OR press <RETURN>
|
|
Authorization balance:
|
|
1 Edit authorization
|
|
2 Mark authorization as COMPLETE
|
|
3 ZERO out authorization
|
|
4 Reopen Authorization
|
|
5 Enter/Edit COMMENTS
|
|
This authorization has been marked as completed
|
|
and must first be reopened to continue.
|
|
This authorization is not marked as complete yet.
|
|
Unable to create an new entry. Contact Application Coordinator.*
|
|
This entry has been assigned transaction number:
|
|
AUTHORIZATION AMOUNT
|
|
enter the amount of this authorization or '^' to QUIT
|
|
This amount will EXCEED obligation balances by $
|
|
SERVICE BALANCE: $
|
|
This authorization cannot be entered until Fiscal has obligated
|
|
the increase adjustment.
|
|
----Amount missing - authorization deleted----
|
|
Authorization deleted pending adjustment action by Fiscal..
|
|
Would you like to DELETE this authorization
|
|
press <RETURN> to delete this entry, enter NO or '^' to retain entry
|
|
--- Entry Deleted ---*
|
|
--- Obligation balances updated ---
|
|
Enter the corresponding number for the action you want to take.
|
|
You can select one or more items from the list provided.
|
|
ZEROing out an authorization will mark the authorization as complete and return any monies left over to the obligation.
|
|
The numbers can be seperated by commas, dashes or combination of
|
|
Someone else is editing this authorization. Try later.
|
|
The daily record entry cannot be entered. Please see the Application Coordinator.
|
|
ORIGINAL AMOUNT
|
|
Change AUTHORIZATION amount
|
|
Enter NEW amount of the authorization or '^' to quit
|
|
I will do the calculations to update the authorization and
|
|
obligations balances.
|
|
This amount EXCEEDS the balance remaining on this
|
|
obligation by
|
|
AVAILABLE FUNDS:
|
|
An increase adjustment to the obligation must be submitted.
|
|
This amount will cause a negative balance on this
|
|
NEW BALANCES:
|
|
Authorization Amount: $
|
|
Balance: $
|
|
This will zero out the balance on this authorization
|
|
and mark this authorization as complete
|
|
Authorization balance has been reduced to ZERO, and this authorization has been marked as complete.*
|
|
Authorization and obligation balances update
|
|
Reopening this authorization will allow transferral of funds from the obligation
|
|
to THIS authorization.
|
|
These funds will remain available only within this authorization
|
|
until the authorization is marked as complete.
|
|
At which time the funds will be transferred back to the obligation.
|
|
Are you certain that you would like to reopen this authorization
|
|
Obligation amount: $
|
|
Fiscal balance: $
|
|
Service balance: $
|
|
OBLIGATION BALANCES
|
|
OBLIGATION AMOUNT: $
|
|
SERVICE BALANCE: $
|
|
LIQUIDATION BALANCE: $
|
|
TOTAL LIQUIDATIONS: $
|
|
AUTHORIZATION BALANCE(S):
|
|
BALANCE: $
|
|
AUTHORIZATION TOTAL: $
|
|
As of
|
|
on 1358 obligation number:
|
|
the obligated balance is $
|
|
Total authorized amount is $
|
|
Amount for this authorization is
|
|
Balance remaining on this authorization is $
|
|
Please review and determine if an adjustment is necessary for future
|
|
payments, if not, mark the 1358 as complete.
|
|
PRBL(
|
|
1358 NOTICE TO CONTROL POINT
|
|
OBLIGATION BALANCES
|
|
AUTHORIZATION #
|
|
Another user is editing this authorization. Try again later.
|
|
1 Create a NEW bill activity
|
|
2 Edit existing bill activity
|
|
Select DAILY AUTHORIZATION RECORD:
|
|
Select AUTHORIZATION:
|
|
Continue with this authorization
|
|
UNABLE TO CREATE NEW ENTRY. TRY LATER.
|
|
This DAILY ACTIVITY ENTRY has been assigned:
|
|
Is this the final daily activity
|
|
Daily Activity AMOUNT
|
|
Enter amount of this authorization or '^' to QUIT
|
|
--- Daily Authorization Entry Deleted ---*
|
|
Authorization amount :
|
|
Daily Records:
|
|
This amount exceeds the authorization balance by $
|
|
The available authorization balance is $
|
|
This daily record amount cannot be entered until an
|
|
increase has been made to the authorization.
|
|
Would you like to increase the authorization amount at this time by $
|
|
Checking the available obligation balance . . .
|
|
This authorization amount will exceed the obligation balance by $
|
|
This daily record cannot be posted until Fiscal has obligated
|
|
Add an authorization
|
|
and obligated the adjustment.
|
|
Enter number(s) from the left hand side of the screen
|
|
that correspond to the field that you would like to change.
|
|
Enter numbers 1-4 in a list like 2,3,4 or a range like 1-3 or
|
|
one number at a time.
|
|
ONLY NUMBERED PROMPTS can be edited.
|
|
WHICH NUMBER(S) WOULD YOU LIKE TO EDIT (1-4):
|
|
Negative amounts are not valid entries for detailed daily records.
|
|
Press 'RETURN' to continue
|
|
This option will mark a 1358 as complete. No further authorizations
|
|
or liquidations may be made while the document is closed.
|
|
Unable to find this document. Contact application coordinator.*
|
|
This 1358 has already been marked as closed.
|
|
Only status of 'Obligated - 1358' documents may be closed.*
|
|
Obligation Blanace: $
|
|
Fiscal Balance: $
|
|
Enter yes or <RETURN> to complete this 1358
|
|
Status changed to 'TRANSACTION COMPLETE'.*
|
|
This option will reopen a 1358 and make it available for posting authorizations
|
|
and liquidations.
|
|
Only 1358 with status of 'Transaction Complete' may be reopened
|
|
Enter yes or <RETURN> to REOPEN this 1358
|
|
Status changed to 'Obligated - 1358'.*
|
|
Invalid status - no action taken*
|
|
1358 has been cancelled. No action taken.*
|
|
Is this the correct transaction
|
|
Enter 'YES' or'Y' or 'RETURN' if it correct.
|
|
Enter 'NO' or 'N' or '^' to exit this option.
|
|
This action will remove the electronic signature of the approving official
|
|
and will allow editing or cancellation of the request.
|
|
Enter 'RETURN' or 'YES' or 'Y' to return this request to the service.
|
|
No action taken*
|
|
transaction was not processed
|
|
and is returned without action
|
|
for the reason(s) indicated.
|
|
Transaction Number:
|
|
Justification:
|
|
Purpose:
|
|
Reason for Return:
|
|
TRANSACTION RETURN NOTIFICATION
|
|
Transaction returned, bulletin transmitted.*
|
|
A 1358 transaction with number
|
|
has just been obligated by Fiscal Service. Transaction information is as follows:
|
|
Obligation Number:
|
|
Purpose:
|
|
Please note the assigned obligation number for future reference.
|
|
1358 OBLIGATION NOTIFICATION
|
|
...Control Point has been notified of this transaction...
|
|
Do you wish to post a liquidation to the 1358 now
|
|
Enter YES to post, <RETURN> or No to quit
|
|
Returning to Code Sheet Module
|
|
Error in PAT Type file, Contact your IFCAP coordinator.
|
|
Brief or Standard output? (B/S): B//
|
|
BbSs?
|
|
The Standard output is the complete 1358 document, the Brief output provides
|
|
only the transaction information.
|
|
Do you wish to view another 1358
|
|
Do you wish to print another 1358
|
|
Do you wish to view the Authorization information
|
|
Enter YES to view authorization information
|
|
PO*
|
|
PR*
|
|
DISPLAY 1358
|
|
Total Authorization:
|
|
Total Liquidation:
|
|
|AUTHORIZATION/ORDER REC|
|
|
Reference No
|
|
Cumul
|
|
| Unliq Bal.
|
|
Ok to post liquidation
|
|
This obligation has not yet established in the 1358 file.
|
|
YOU DO NOT HAVE THE RIGHT SECURITY ACCESS CODE FOR THIS FILE!!
|
|
This 1358 Liquidation entry is assigned entry number
|
|
LIQUIDATION DATE
|
|
Enter liquidation date or '^' to quit
|
|
LIQUIDATION AMOUNT
|
|
Enter the amount of this liquidation or '^' to QUIT
|
|
OK to Post
|
|
Enter 'Yes' to POST, 'No' or an '^' to DELETE and quit
|
|
Would you like to enter another Liquidation for THIS OBLIGATION
|
|
If you want to make further liquidations on this obligation
|
|
enter (Y)es, <RETURN> or '^' to quit
|
|
Would you like to select another 1358 (obligation number)
|
|
Enter yes to make liquidations on a different 1358 obligation
|
|
<RETURN> or '^' to quit
|
|
Post Liquidation to 1358
|
|
Current amount obligated:
|
|
Authorization Balance:
|
|
#################### #################### ####################
|
|
#################### #################### ####################
|
|
#################### #################### ####################
|
|
#################### #################### ####################
|
|
#################### #################### ####################
|