308 lines
14 KiB
Plaintext
308 lines
14 KiB
Plaintext
English French Notes Complete/Exclude
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Purchase Order Obligation Rebuild/Transmit
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Purchase Order Amendment Rebuild/Transmit
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1358 Obligation Rebuild/Transmit
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1358 Obligation Adjustment Rebuild/Transmit
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AR.E
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AR.M
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Document exists for
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. Attempting to rebuild.
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Unable to rebuild now -- document has status of
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MO/SO
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Please rebuild
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later using the
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Rebuild will continue using
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Imprest Fund
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Payment in Advance
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Guaranteed Delivery
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now be displayed for your review.
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PURCHASE ORDER HAS NOT BEEN PROPERLY SIGNED BY THE PURCHASING AGENT
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Purchase Order Amendment Obligation
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...copying amendment information back to Purchase Order file...
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...ERROR IN COPYING AMENDMENT INFORMATION BACK TO PURCHASE ORDER FILE...
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NO AMENDMENT EXISTS FOR THIS ORDER - PLEASE CHECK WITH SUPPLY.
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This Purchase Order has been tampered with.
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Please notify IFCAP APPLICATION COORDINATOR.
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This Purchase Order/Requisition is being obligated by another user!
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UNABLE TO PROCESS - PLEASE RETURN TO SUPPLY FOR CORRECTION!
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Purchase Order does not contain a Cost Center
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Unable to process - please return to supply for correction!
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Purchase Order does not contain any BOC data.
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When processing continues on this 'NO CHARGE' order, the Electronic Signature
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will be applied and the Fund Control Point balance will be updated.
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There will be no FMS document generated.
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If exiting, there will be no further action taken on this order.
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...no FMS Document has been generated...
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Purchase Order Obligation
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...now generating the PHA transaction
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Control Point Balances
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Return Amendment to A&MM.
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This amendment is still awaiting signature by A&MM!
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This amendment is being obligated by another user!
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Enter 'NO' or 'N' to edit the Cost Center or BOC.
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Enter '^' to exit this option.
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Miscellaneous Order (MO)
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Service (SO) Order
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Receiver Accrual (AR)
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Transmit this Document to FMS
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will now generate the
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will be marked for transmission to FMS.
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Enter 'YES' or 'Y' or 'RETURN' to transmit this Document.
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...now generating the FMS
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Miscellaneous Order (MO) Document
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Service Order (SO) Document
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Receiver Accrual (AR) Document
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Are you ready to approve and obligate this amendment
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This amendment has already been approved by Fiscal.
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Are you sure that you wish to continue
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Enter 'YES' or 'Y' to continue.
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Enter 'NO' or 'N' or '^' or 'RETURN' to exit this option.
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Would you like to print this amendment
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Enter 'YES' or 'Y' or 'RETURN' to print this amendment.
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Enter 'NO' or 'N' or '^' if printing in not desired.
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Would you like to review the entire
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Enter 'NO' or 'N' or '^' if the
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review is not necessary.
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Ship To Address.
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Invoice Address.
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Prompt Payment Terms.
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This amendment is missing it's
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Line item
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is missing it's description!
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This Purchase Order would overcommit the funds available for the
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Fund Control Point. Please return the Purchase Order to the Service.
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This 1358 request would overcommit the funds available for the
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Fund Control Point. Please return the 1358 to the Service.
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...now updating Control Point balances...
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...now editing the Cost Center...
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...now editing the line item BOCs...
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Do you wish to edit specific line items
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Should the Cost Center or BOC information be edited at this time
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Enter 'NO' or 'N' or 'RETURN' if no editing is needed.
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Enter '^' to exit the option.
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Enter 'YES' or 'Y' to edit this information.
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...now editing Estimated Shipping BOC...
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The BOC for Estimated Shipping is '
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Should I change the BOC for Estimated Shipping
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No change made to Shipping BOC.
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...now recalculating FMS accounting lines...
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...Cost Center is missing - cannot continue...
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No further action is being taken on this obligation.
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BOC '
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' is not valid with Cost Center
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Please ensure that this BOC is properly linked with the Cost Center.
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I will now enter BOC '
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' on all line items.
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...now changing the BOCs on all line items...
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Cost Center has not changed.
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BOC has not changed.
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No further editing is being done on this obligation.
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Returning to the Obligation processing.
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Cost Center and BOCs cannot be edited for Supply Fund orders.
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This 1358 Miscellaneous Obligation has been tampered with. Please notify IFCAP APPLICATION COORDINATOR.
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...now editing Cost Center and BOC information...
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Notify IFCAP APPLICATION COORDINATOR!
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on all line items.
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NO SIGNATURE BLOCK IN FILE 200.
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TIME OUT OCCURRED DURING SIGNING PROCESS.
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USER CANCELLED SIGNING PROCESS.
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INVALID SIGNATURE ENTERED.
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PROBLEM WITH ELECTRONIC SIGNATURE. ERROR=
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CALLING ROUTINE
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CAN'T RE-SIGN RECORD.
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NO VALID USER NUMBER FOR FILING.
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A REQUIRED RECORD IS NULL.
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Editing Auto Accrual information...
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The DATE COMMITTED is missing - cannot process in Fiscal!!
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Please return this 1358 to the Service!!
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The COMMITTED COST does not equal BOC $ AMOUNT!
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This 1358 Obligation does not have an Ending Date, but the
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Auto Accrual flag is set to 'YES'.
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The Auto Accural flag will be corrected and set to 'NO'.
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This 1358 Obligation appears to be for services.
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Will this 1358 Obligation need to be accrued in FMS
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'^' to exit this option.
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'NO' or 'N' if no accrual is needed OR it is for one month.
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'YES' or 'Y' if the 1358 covers more than one month AND accrual is needed.
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'RETURN' for YES.
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CURRENT VALUES FOR AUTO ACCRUAL FOR 1358:
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ENDING DATE FOR SERVICE:
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AUTO ACCRUAL FLAG:
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Are these Auto Accrual values correct
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END DATE FOR 1358
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The Ending Date cannot come before the Committed Date -
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AUTO ACCRUAL FLAG
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NOTE: The Ending Date for Service exceeds the End of the Fiscal Year!!
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CONTRACT:
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CONTRACT ENDING DATE:
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CONTRACT: ** NONE ON THIS ORDER **
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One or more of the following contracts are associated with the line items
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on this Purchase Order for Services for this Vendor:
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The Amendment has added line items which contain one or more of the following
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contracts to this Purchase Order for Services:
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** NO NEW CONTRACTS ADDED THROUGH THE AMENDMENT **
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NONE LISTED
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CURRENT VALUES FOR AUTO ACCRUAL FOR P.O. SERVICE ORDER:
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The Ending Date and the Auto Accrual Flag must now be entered for
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this obligation. The system will default to the Ending Date on the Vendor
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Contract from the
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, if available. Otherwise, the default Ending
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Date is the last date of the current month.
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The Auto Accrual Flag tells FMS whether the
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should be accrued.
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The default value will be 'NO' if the Ending Date is within the same month.
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To accrue the
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, change the flag to 'YES'.
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Returning to Obligation processing...
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This Purchase Order Obligation does not have an Ending Date, but the
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The Auto Accrual flag will be corrected and set to 'NO'.
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Obligation appears to be for services.
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Will this Purchase Order Obligation need to be accrued in FMS
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'YES' or 'Y' if the Obligation covers more than one month AND accrual is
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END DATE FOR P.O. SERVICE ORDER
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The Ending Date cannot come before the Purchase Order Date -
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NOTE: The Ending Date for P.O. Service Order exceeds the End of the Fiscal Year!
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ADJUSTMENT AR
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Use this BOC anyway
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Invalid BOC number
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Enter 'NO' or 'N' or 'RETURN' if you do not wish to use this BOC
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Enter 'YES' or 'Y' to use this BOC
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Use this Cost Center anyway
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Invalid Cost Center Number
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Enter 'YES' or 'Y' to use this Cost Center
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Tracker
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PRCTEMP(
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TMP442(
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TMP410(
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The vendor on this 1358 adjustment is missing!
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Vendor on original 1358 obligation:
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Vendor pointer on original 1358 obligation:
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Please have IRM correct the vendor on the 1358 adjustment before proceeding.
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The vendor pointer on this 1358 adjustment is different from the vendor
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pointer on the 442 record!
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Vendor name on obligation:
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Vendor pointer:
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Vendor name on adjustment:
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Please contact IRM for assistance!
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COST CENTER
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NO CHARGE AMENDMENT
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This Purchase Order Amendment will not require a Modification
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Miscellaneous Order (MO)
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Service Order (SO)
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Document for the following reason(s):
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The Amendment consisted of:
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No Modification FMS Document has been transmitted!!
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...now generating the FMS Decrease
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Obligation Document...
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Decrease Obligation Amount of
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Obligation Document
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Cancellation Document...
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Cancellation of
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SHIP TO Edit
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SOURCE CODE Edit
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MAIL INVOICE TO Edit
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Edit METHOD OF PAYMENT
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ADMINISTRATIVE CERTIFICATION Add
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ADMINISTRATIVE CERTIFICATION Delete
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AUTHORITY Edit
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NEW(
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Is the above BOC information correct
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Enter 'NO' or 'N' to edit the BOCs on amended items.
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...now editing the BOCs on the amendment...
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The Item Number selected by you has been cancelled and cannot be changed in the amendment!
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The Item Number selected by you is not on this amendment!
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Should the amendment BOC information be edited at this time
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BOC:
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AMOUNT: $
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ESTIMATED SHIPPING BOC:
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The following information appears on the original and any previously amended
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These original values have been edited by Fiscal in this option!
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The following information appears on the amended
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as listed in the DESCRIPTION OF MODIFICATION:
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...returning to the Amendment Obligation processing...
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BOCs cannot be edited for Supply Fund orders.
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For Purchase Order amendments, only the BOCs for the amended items
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can be edited at this time. To edit the Cost Center or BOCs on other
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items requires that the amendment be returned to Supply for these
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changes to be made.
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A BOC for Estimated Shipping and/or Handling already exists and may have been
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established in FMS under the original Purchase Order obligation or a previous
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Purchase Order amendment. According to FMS, once established, the BOC for
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Estimated Shipping and/or Handling cannot be changed.
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Changing the Estimated Shipping and/or Handling BOC on an amendment
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will cause this document to reject.
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Estimated Shipping BOC on original Purchase Order:
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Estimated Shipping BOC for this amendment on Purchase Order:
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Since the Estimated Shipping BOCs are different, further processing
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of the amendment for this Purchase Order cannot continue!
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The amendment must be returned to Supply!
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An amendment exists for this Purchase Order - cannot rebuild and transmit!
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Decrease
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Cancellation
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You are attempting to retransmit an FMS Document with a document action of 'X'.
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An FMS document with a document action of 'X' will decrease this obligation
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to $0.00 or cancel this obligation from FMS.
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Please use extreme caution with these documents!
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Amendment
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This document was created from a 'Replace PO Number' amendment. Please
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verify the 'X' action documents for
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have been accepted.
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If the SO original was not accepted, this AR will reject.
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Before proceeding with this rebuild, please ensure that the previous
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'X' action documents have been accepted in FMS. Otherwise, this document
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will reject because an obligation already exists under this PAT number.
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'X' actions and SO original were accepted in FMS. Otherwise, this AR
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may reject or not accrue the correct version of the intended document.
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Obligation Document Rebuild/Transmit
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This FMS document will be transmitted on
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and will
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affect the accounting period of
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. The Accounting
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Period affected in FMS will be
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WARNING: The Obligation Processing Date entered is not in the
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current accounting period! Sending this document to FMS with this date may
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cause the document to reject with a Closed Accounting Period error!
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Enter 'NO' or 'N' to change the accounting period.
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that this document should affect
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Enter the calendar month for the accounting period in the year
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Enter the calendar year for this accounting month:
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Exit by '^' is not allowed.
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Do you wish to change the Obligation Processing Date
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Do you wish to change the Accounting Period
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Now enter the appropriate accounting Period.
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No change made to Obligation Processing Date.
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No change made to Accounting Period.
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Enter the calendar month and year of the accounting period that
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this transaction should affect FMS. Usually, accounting period
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is used during the overlap period to affect the previous open
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accounting period, so the default provided is the previous accounting
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period. FMS will accept any OPEN previous accounting period, but if you
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choose one that is closed in FMS, the document will reject.
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Enter '??' at the accounting period prompt to view a table showing
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the Accounting Periods.
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The values relationship between the Calendar Month
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and the Accounting Period and Fiscal Months is as follows:
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Accounting
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Example:
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March is Accounting Period '06' and Calendar Month '03'
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WARNING: The Accounting Period selected is earlier than the current
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the Accounting Period! Sending this document to FMS with this Accounting
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Period may cause the document to reject with a Closed Accounting Period error!
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WARNING: There may be an Obligation Processing Date/Accounting Period
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mismatch! The Obligation Processing Date (
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) does not fall into
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the selected Accounting Period (
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The Accounting Period
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the Obligation Processing Date.
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Please be sure that the appropriate Accounting Period has been
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chosen for this transaction before proceeding with this obligation.
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the calendar month and its fiscal month
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Do you wish to display a table showing the relationship between
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...now creating entry in File 410...
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...now creating entry in File 410 for the amendment...
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#################### #################### ####################
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#################### #################### ####################
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#################### #################### ####################
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#################### #################### ####################
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#################### #################### ####################
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